following terms are commonly used in the Purchasing
and Contracting process:
- a quotation received from a vendor
in response to a solicitation from the
- one who responds to a solicitation for a bid.
of Supervisors - the Board of Supervisors,
County of Los Angeles, California.
- the standard terms and conditions
on a purchase order, agreement or contract.
Discount - an allowance or deduction granted by
the vendor that reduces the price of goods received.
This is typically used as an incentive to pay an invoice
within a specific time frame.
Order - a formal notification to
the vendor of a change in some form
to a purchase order, agreement or contract.
- a commercial article.
Bidders'/Proposers - an open forum for potential
bidders/proposers to receive clarification on the
points outlined in the solicitation and ask questions
concerning the solicitation.
Purchase Order - a purchase order
issued after a verbal agreement made
by the department.
- the County of Los Angeles.
Elements - factors that were requested of proposers,
in the Solicitation Document, to respond to and on
which their proposals are evaluated.
- the process that precludes an existing
contractor and/or a bidder/proposer
submitting a bid/response to a County solicitation;
being awarded a contract; and/or
performing work on a County contract for a period
of up to three (3) years.
- the departments, commissions, or committees
under the jurisdiction of the County
of Los Angeles.
- the department head.
- an allowance or deduction granted
by the vendor to the County that reduces
the price of goods received.
Document - a document used to evaluate, rank and
ultimately recommend selection of a contractor.
- the process by which the County reviews proposals
and which result in the recommended selection of a
- a person who evaluates a proposal.
- Greater Avenues for Independence assists local businesses
meet their staffing needs. GAIN provides employment-related
services to CalWORKS recipients to help find employment,
stay employed and move on to higher paying jobs.
for Bids (IFB) - a solicitation
based on a very specific and non-negotiable
statement of work. Contract recommended
for award to the lowest most responsible
and responsive bidder.
Walk - an on-site visit by potential bidders/proposers
to a location to observe the operation, layout of
a facility, a system or equipment.
Wage - a program that requires contractors
to pay its full-time employees, who
provide Proposition A and Cafeteria
services to the County, a living wage
$8.32 per hour and at least $1.14 per hour towards
health benefits; or
$9.46 per hour. Established by the
County of Los Angeles Board of Supervisors
in June 1999 (see County Code Chapter
- a finding by the County that a bidder/proposer is
incapable of performing as a responsible County contractor,
based on past performance history or other relevant
- generally refers to the failure of a proposer to
comply with all solicitation requirements making the
proposer ineligible for consideration in that specific
proposal evaluation process.
Interview - an interview between the Evaluation
Committee and the Proposer to clarify the contents
of the proposal or to conduct a product demonstration.
- an offer to provide services and/or solutions to
an identified problem at a particular price under
given terms and conditions.
- one who responds to a solicitation for a proposal.
A - (Prop A) amended the County Charter to permit
outside contracting, through the competitive bid process,
of County services or activities being performed or
capable of being performed by County employees.
- a statement of price, terms of sale,
and description of goods or services
offered by a vendor to the County.
for Proposal (RFP) - solicitation based on proposed
solutions in response to a defined need of the County.
Contract recommended for award to the proposer who
submits the proposal deemed to be in the overall best
interest of the County (generally the highest-ranking
for Statement of Qualifications (RFSQ) - solicitation
based on establishing a pool of qualified vendors
to provide services through Master Agreements.
- a formal written request for something
- commodity or service - that is needed.
- a bidder/proposer that has conducted themselves
in an acceptable manner as determined by the Board
of Supervisors (see County Code 2.202.030), and has
the financial and managerial ability to perform the
- a bid/proposal submitted to the County that complies
with all solicitation requirements.
Purchase Order or Contract - a purchase
order or contract issued without authorization.
Visit - evaluators' visit to a location to observe
and evaluate the proposer's operation or proposed
solution in a live environment.
Document - a document developed
by the County to obtain bids, proposals,
and other information from bidders/proposers.
Deadline - the time and date specified by the
County for receipt of bids/proposals.
Mailing List - a list of vendors who are to receive
information concerning a solicitation.
- an organization/company submitting
a bid or proposal in response to the
County's solicitation for goods and/or