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  • FOR VENDORS

    VENDOR REGISTRATION

    • Register to Do Business With Los Angeles County
    • Direct Deposit Registration

    MANAGE YOUR VENDOR ACCOUNT

    • Vendor Self Service
    • Appendix A - Purchasing Required Forms
    • Appendix B - Service Contract Solicitation Required Forms
    • Community Business Enterprise (CBE) Information Form
    • Commercially Useful Function

    VENDOR PROGRAMS

    • Community Business Enterprise
    • Disabled Veterans Business Enterprise
    • Local Small Business Enterprises
    • Social Enterprise
  • CONTRACTING

    SOLICITATIONS AND CONTRACTS

    • View Open Solicitations
    • Awarded Contracts
    • Vendor List by Commodity
    • Debarred Contractors in Los Angeles County
    • Definitions

    POLICIES AND TERMS & CONDITIONS

    • Contracting Policies
    • Standard Terms and Conditions for Commodities
    • Standard Terms and Conditions for Services

    MASTER AGREEMENTS

    • Master Agreement for Commodities
    • Master Agreement for Services
  • RESOURCES

    ADDITIONAL INFORMATION

    • Public Records Request
    • County Departments
    • Vendor Fair and Workshops
    • Surplus Property
    • Other Government Agencies
    • Living Wage Program Contractor Guide
    • Tips on Selling to the County
    • Public Hearing Meetings
    • Business to Business Space Share
    • FAQ
  • CONTACTS

    DEPARTMENT CONTACTS

    • Vendor Relations
    • Department of Economic Opportunity
    • Procurement Officers
    • Contract Managers

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Definitions

The following terms are commonly used in the Purchasing and Contracting process:

Addendum
A written document attached or added to a solicitation after it has been released, to clarify, modify, or support the information in the original document. An addendum becomes part of the solicitation document.

Amendment
A change to a contract made by adding, modifying, or omitting a certain provision or term. Amended contracts, when properly executed (signed by all parties concerned), retain the legal validity of the original contract.

Bid
A document submitted by a Bidder in response to an Invitation for Bids or Request for Bids.

Bidder
One who responds to a solicitation with a bid.

Board of Supervisors
The five-member governing body of the County of Los Angeles.

Cash Discount
An allowance or deduction granted by the vendor that reduces the price of goods received. This is typically used as an incentive to pay an invoice within a specific time frame.

Commodity
A commercial article (goods).

Conference, Bidders'/Proposers
An open forum for vendors to receive clarification on the points outlined in the solicitation and ask questions concerning the solicitation.

Contract/Agreement
A legal, binding document between the County and a vendor as a result of a solicitation process. A contract may also result by a sole source determination.

Contractor
A vendor with whom the County has entered into a contractual relationship.

County
The County of Los Angeles.

Department
The departments, commissions, or committees under the jurisdiction of the County of Los Angeles.

Director
The department head.

Evaluation
The process by which the County reviews and analyzes bids/proposals in comparison to established criteria and which result in the recommended selection of a contractor.

Invitation for Bids (IFB)/Request for Bids (RFB)
A solicitation based on a very specific and non-negotiable statement of work. Contract award is made to the lowest most responsible and responsive bidder.

Job Walk/Site Visit
An on-site visit by potential bidders/proposers to a location to observe the operation, layout of a facility, a system or equipment.

Living Wage
A program that requires contractors to pay its full-time employees, who provide Proposition A and Cafeteria services to the County, the applicable living wage pursuant to Los Angeles County Code, Chapter 2.201.

Master Agreement
A legal, binding document between the County and a contractor as a result of a Request for Statement of Qualifications solicitation process. The Terms and Conditions of a Master Agreement are not negotiable.

Non-responsibility
Finding a vendor incapable of performing as a responsible County contractor, based on performance history or other relevant documentation.

Non-responsive
The failure of a vendor to comply with all solicitation requirements making the Proposal/Bid/SOQ ineligible for consideration during the evaluation/review process.

Oral Interview
An interview between the Evaluation Committee and the Proposer to clarify the contents of the proposal or to conduct a product demonstration.

Proposal
A document submitted by a Proposer in response to a Request for Proposals. A Proposal provides services and/or solutions to an identified need at a particular price under given Terms and Conditions.

Proposer(s)
One who responds to a solicitation with a proposal.

Proposition A
Contracts subject to Los Angeles County Code, Chapter 2.121, which permits contracting when more economical or feasible.

Quotation
A statement of price, terms of sale, and description of goods or services offered by a vendor to the County.

Request for Information
A market survey used to solicit information and/or interest level from potential vendors, gather information on new developments/ technology in certain industries, and/or identify project price estimates for budgeting purposes. An RFI does not result in contract award.

Request for Proposal (RFP)
Solicitation based on proposed solutions in response to a defined need of the County. Contract recommended for award to the proposer who submits the proposal deemed to be in the overall best interest of the County (generally the highest-ranking proposer).

Request for Statement of Qualifications (RFSQ)
Solicitation based on establishing a pool of pre-qualified contractors to provide services on an as needed basis through Master Agreements.

Responsible
A bidder/proposer that has conducted themselves in an acceptable manner as determined by the Board of Supervisors (see County Code 2.202.030), and has the financial and managerial ability to perform the required work.

Responsive
Vendor who submits a bid/proposal to the County that complies with all solicitation requirements.

Service
Work activity performed by a vendor to fulfill the needs of the County.

Solicitation Document
A document developed by the County to obtain bids, proposals, and other information from bidders/proposers.

Statement of Qualifications (SOQ)
A document submitted by a vendor in response to a Request for Statement of Qualifications. SOQs provide information on the vendor’s background, experience, and financial capability in order to qualify for a Master Agreement.

Statement of Work (SOW)
A detailed statement of the services being provided or requested.

Submission Deadline
The time and date specified by the County for receipt of bids/proposals.

Vendor
An organization/company submitting a bid or proposal in response to the County's solicitation for goods and/or services.

WebVen
The County’s database and website, hosted by the Internal Services Department, used by vendors to register to do business with the County of Los Angeles.

Work Order
A document, which includes a Statement of Work, requesting bids for specific services from a pre-qualified pool of contractors that have Master Agreements. An executed Work Order becomes part of the Master Agreement.
  • For Vendors
    • Vendor Registration
      • Register to Do Business With Los Angeles County
      • Direct Deposit Registration
    • Manage Your Vendor Account
      • Vendor Self Service
      • Appendix A – Purchasing Required Forms
      • Appendix B – Service Contract Solicitation Required Forms
      • Community Business Enterprise (CBE) Information Form
      • Commercially Useful Function
    • Vendor Programs
      • Community Business Enterprise
      • Disabled Veterans Business Enterprise
      • Local Small Business Enterprises
      • Social Enterprise
  • Contracting
    • Solicitations and Contracts
      • View Open Solicitations
      • Awarded Contracts
      • Vendor List by Commodity
      • Debarred Contractors in Los Angeles County
      • Definitions
    • Policies and Terms & Conditions
      • Contracting Policies
      • Standard Terms and Conditions for Commodities
      • Standard Terms and Conditions for Services
    • Master Agreements
      • Master Agreements for Commodities
      • Master Agreements for Services
  • Resources
    • Additional Information
      • Public Records Request
      • County Departments
      • Vendor Fair and Workshops
      • Surplus Property
      • Other Government Agencies
      • Living Wage Program Contractor Guide
      • Tips on Selling to the County
      • Public Hearing Meetings
      • Business to Business Space Share
      • FAQs
  • CONTACTS
    • Department Contacts
      • Vendor Relations
      • Department of Economic Opportunity
      • Procurement Officers
      • Contract Managers

DISABLED VETERAN BUSINESS ENTERPRISE

What are the benefits?

DVBEs are eligible to receive a 15% bid price reduction or preference when bidding on certain goods and services solicited by Los Angeles County.

Exclusive listing on the County’s online directory of certified DVBEs and social media spotlight

DVBEs will be placed on the vendor database of certified DVBE vendors and may be featured on DCBA’s social media accounts.

Direct Access to Opportunity

Attend networking events with County buyers and procurement staff to receive individualized counseling on how to find contracting opportunities and more.

How Do I Apply?

SOCIAL ENTERPRISE

What are the benefits?

SEs are eligible to receive a 15% bid price reduction or preference when bidding on certain goods and services solicited by Los Angeles County.

Exclusive listing on the County’s Online Directory of certified SEs and be featured through DCBA’s online networks

SEs will be placed on the vendor database of certified SE vendors and may be featured on DCBA’s social media accounts.

Direct Access to Opportunity

Attend networking events with County buyers and procurement staff, receive individualized counseling on how to find contracting opportunities and more.

How Do I Apply?

COMMUNITY BUSINESS ENTERPRISE

What are the benefits?

Your business will be included in the County’s CBE listing. Many County departments, public agencies, private-sector prime and subcontractors use the CBE listing to meet subcontracting goals.

How are DBEs eligible for certification and participation?

Although the County does not certify DBEs, the CBE program recognizes these businesses for program participation purposes. To qualify for the CBE program as a DBE, your business must be certified by:

  • The State of California Department of Transportation’s California Unified Certification Program (CUCP)
  • Any agency authorized to certify under the Unified Certification Program

How are DVBEs eligible for participation?

DVBEs who are certified with Los Angeles County will automatically qualify for inclusion in the CBE program. You do not have to apply for two separate programs.

How do I apply for certification/participation?

Complete the Application for Participation and Acknowledgment of Sanctions form by clicking the button below

Apply for Certification

How do I apply for CBE certification?

To apply for CBE certification with Los Angeles County, your business must apply through the LA County WebVen portal below.

Register with LA County

LOCAL SMALL BUSINESS ENTERPRISE

What are the benefits?

LSBEs are eligible to receive a 15% bid price reduction or preference when bidding on certain goods and services solicited by Los Angeles County.

LSBE Prompt Payment Program

LSBEs receive payment within 15 days of receipt of an undisputed invoice for goods or services.

Exclusive listing on the County’s Online Directory of certified LSBEs and be featured through DCBA’s online networks

LSBEs will be placed on the vendor database of certified LSBE vendors and may be featured on DCBA’s social media accounts.

Direct Access to Opportunity

Attend networking events with County buyers and procurement staff, receive individualized counseling on how to find contracting opportunities and more.

How Do I Apply?

HOSPITAL EQUIPMENT

WHAT WE BUY

Blood Pressure Monitors

Surgical Supplies

Hearing Aids

Mobility Aids

WHO BUYS IT

Health Services

Medical-Examiner Coroner

Mental Health

Public Health

AUTOMOBILES AND SUPPLIES

WHAT WE BUY

Police Cars

Fire Trucks

Dump Trucks

Utility Trucks

WHO BUYS IT

Sheriff

Fire Department

Public Works

ISD

Parks & Recreation

CONSTRUCTION PRODUCTS

WHAT WE BUY

Tools

Plumbing Equipment

HVAC Equipment

Road Materials

WHO BUYS IT

ISD

Sheriff

Health Services

Fire Department

Public Works

FOOD

WHAT WE BUY

Dairy Products

Meats – Fresh/Frozen

Breads

Fruits & Vegetables

Canned Goods – Sauce

Food Services Disposables – Plates, Bowls, & Cups

WHO BUYS IT

Sheriff

Fire Department

Probation

Children and Family Services

COMPUTER EQUIPMENT

WHAT WE BUY

Desktop Computers

Laptops

Tablets

Monitors

Servers

Network Switches

WHO BUYS IT

All County Departments

FURNITURE

WHAT WE BUY

Systems – tables, panels, overheads, files, drawers

Seating – chairs, benches

Keyboard Trays

Monitor Arms

Lockers

Correctional Furniture

WHO BUYS IT

All County Departments

Sheriff

Probation