COUNTY BUSINESS REQUIREMENTS:
PURCHASING POLICIES

The following Purchasing policies represent the basic intentions and goals of the County and the basic procurement standards by which the County operates. These policies have been prepared to provide information and direction to our vendors.

The Purchasing Policy Manual is currently being revised. The revision will be available at a later date. Thank you for your patience.

A-0000
Foreward

A-0100
Authority – Government Code

A-0200
Authority – County Code

A-0300
Departmental Authority

A-0350
Code/Guidelines for Ethical Conduct Procurement
Decision Making Personnel

A-0400
Definitions

P-0100
Antitrust/Unfair  Competition Violtions

P-0200
Badges

P-0300
Bid List Maintenance

P-0400
Cancellation of Requisition

P-0600
Documentation

P-0800
Negotiated Purchase Transactions –
Documentation Form

P-0900
Emergency Purchases

P-1050
Purchase Of Environmentally
Preferable Products (“Green Purchasing”)

P-1100
Escalator Clauses

P-1200
Most Favored Nations –
Price Guarantee Provisions

P-1300
Inspection of Public Records

P-1400
Insurance Requirements

P-1500
Late Bids

P-1700
Lost or Stolen Vendor Owned Property

P-1800
Non-Exclusive Negotiated Agreements

P-1900
Vizient Agreements

P-2000
Pre-Payment To Vendors

P-2100
Price List Agreements

P-2200
Printing – Personalized Stationery

P-2300
Processing Time For Requisitions

P-2400
Proposition “A” Contracts

P-2500
Purchases from County Employees

P-2600
Purchases from State CMAS Contracts

P-2700
Purchase Methods

P-2710
Purchase of Fixed Assets in
Excess of $250,000 (Unit Cost)

P-2800
Purchase Order

P-2810
State “Cal – Card” Credit Card

P-2850
State “Voyager” Fuel Credit Cards

P-2900
Public Works

P-3000
Reimbursement for Damage to Employee’s Personal Property

P-3100
Rent/Lease vs. Lease/Purchase of Equipment

P-3200
Request for Proposal

P-3300
Return of Bid Samples

P-3400
Safety Recall of Defective Equipment/Material Purchases

P-3500
Safety Requirements – Cal/OSHA – Electrical

P-3600
Purchase Orders for Services

P-3700
Sole Source Purchases

P-3800
Standardization

P-3900
Surplus Property Disposal Program

P-4000
Surety Bonds

P-4100
Testing of Chemical Products

P-4200
Training

P-4300
Trade-ins

P-4400
Vendor Performance

P-4500
Vendor Printed Forms(Agreements)

P-4600
Vendor Demonstrations, and No-Cost Service or Equipment Proposals/Offers

P-4700
Simplified Acquisition Process

PP-0400
Rejection of Low Bid

PP-0510
Bid Solicitation by Client Departments

PP-0520
Bids – Formal

PP-0521
Bids – Informal

PP-0530
Bid Amendments/Extensions

PP-0580
Bid Referral Letter

PP-0600
Blanket Purchase Orders

PP-0900
Change Order/Supplement or Reduction of Purchase Order

PP-1000
Cancer Causing Chemicals (Carcinogens)

PP-1100
Retroactive Purchase Orders – Prohibited

PP-1200
Consulting Services

PP-1300
Consumption Information

PP-1400
Delinquent Deliveries

PP-1500
Do Not Substitute Requests

PP-1600
Engraving

PP-1700
Evaluating Price

PP-1800
Agreement Extensions

PP-1900
Holiday Items

PP-2000
Local Small Business Preference Program

PP-2100
Market Test (Survey)

PP-2300
Printing

PP-2400
Printing of Public Information Brochures

PP-2500
Rebates/Coupons/Premiums/Incentives

PP-2700
Freight and Shipping Instructions

PP-2900
Claim Letter

PP-3210
Return for Credit

M-1000
Specifications

M-1100
Bid/Vendor Protest

M-1200
Sales or Use Tax

M-1310
Agreement Standards and Pricing Principles

M-1400
Software Upgrades, Maintenance and Support

M-1500
Cash Discounts

M-1700
Bid Sheets

M-1800
Competitive Negotiations

M-1900
Items Exempt From Sole Source Documentation

M-2000
Tie Bids

M-2100
Community Business Enterprise & Small Business

M-2200
Child Support Compliance Program

M-2300
Greater Avenues to Independence (GAIN)

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